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For creative & video production agencies

Get paid for every change. Without the awkward conversation.

ProcessYard is the deal desk for creative and video production agencies. It catches out-of-scope requests, extra revision rounds, vendor rate changes and usage overruns, prices them, and gets your client's sign-off from one link.

Book a 20-min call

One change request on a sample job, from the client's email to the invoice.

Every job changes.

Nobody decides to work for free. But asking for money mid-job feels petty, so the small yeses pile up and never reach an invoice.

  1. “Can you just…”

    Three more cutdowns, a few more stills, same fee. Each ask is small. Together they're a second job nobody bills.

    Only 1% of agencies bill for all out-of-scope work.1

  2. “Round 5 of 2.”

    The SOW allowed two rounds. Nobody was counting when the third one came in.

    Rounds to approval went from 3 to 5.2

  3. “Looks great!”
    “I never approved that.”

    A thumbs-up in a thread isn't a sign-off. When someone more senior sees the cut, the yes disappears.

    Only 43% say the right people sign off.2

  4. “Our day rate is up 12%.”

    The production company's rate moved after you quoted the client. You find out on their invoice, and the difference comes out of your margin.

  5. “It's still running in month 13.”

    Usage was licensed for twelve months. The ad kept running. Nobody priced the renewal until the talent's agent asked.

  1. Ignition, agency survey, 2025.
  2. IPA research, reported in Marketing Week, 2025.

Caught. Priced. Approved. Remembered. Invoiced.

ProcessYard reads each request against the signed brief, the SOW and your vendors' terms, and carries every change from the first “can you just” to the invoice.

Caught

Out-of-scope work is caught when it's asked for, not at wrap. Nothing to log, no tracker to keep up.

  • Every request checked against the signed brief and vendor terms
  • Revision rounds counted against the SOW, extras priced
  • New assets marked as new, at their real aspect
Vertical cutdowns 3 → 6 · not in brief v3

“Could we add three vertical cutdowns without moving the current fee?”Maya Chen, Northstar · email · 21 Oct

Edit rounds · Halden spring spot SOW allows 2
Rounds 3–5 are outside the SOW +$3,600

Priced

Every change gets a price, and you see what it does to your margin before you say yes.

  • Margin as signed, if you absorb it, and with the change order
  • Vendor rate changes flagged before you commit
  • Usage terms tracked, renewals priced before they lapse
Change order CO-02 +$9,800 New total $51,800 · delivery unchanged
3 vertical cutdowns
$5,850
4 stills
$2,400
Usage, 12 → 18 months
$1,550
Margin on this job
As signed31%
If you absorb it14%
With CO-0230%

Evidence Studio's day rate changed from $2,400 to $2,690 (+12%) since the work order. It's in this price.

Usage · paid social + web, North America+6 mo

Approved

A clear, professional change order instead of an awkward email. The relationship stays intact, and you still get paid.

  • Drafted in your voice; you approve the exact version
  • Clients approve from a link on their phone
  • Vendors and creators confirm from a link. No accounts.
Draft · in Owen's voice · v2

Hi Maya, happy to add the three cutdowns and four stills, and to keep it running to May 2028. That adds $9,800; delivery stays 16 Nov. Approve it here and we'll get going today.

Owen Rivera, Launch Copy
Evidence Studio confirmed the cutdowns and dates · 15:52

Remembered

Who asked, what was priced, who approved which version, and when. “I never approved that” ends here.

  • One record per job, shared by everyone on it
  • The exact version each person saw and approved
  • Every decision timestamped, nothing to reconstruct
Record · Northstar launch film21 Oct 2026
  1. 10:14Maya ChenAsked for 3 cutdowns, 4 stills, 6 more monthsemail
  2. 10:15ProcessYardChecked against brief v3 and work order WO-118—
  3. 11:02Owen RiveraApproved CO-02 v2 to send, $9,800workspace
  4. 15:40Maya ChenApproved CO-02 v2link · phone
  5. 15:52Evidence StudioConfirmed cutdowns and dateslink

Invoiced

It shows up on the invoice. Approved changes go straight onto it: nothing re-keyed, nothing forgotten at wrap.

Invoice INV-0412 · Northstar SaaSdue 20 Nov
Production fee, as signed
$42,000
CO-02 +$9,800 · approved 21 Oct
$9,800
Total
$51,800

Everyone on the job, one record.

It reads your briefs, client emails and vendor terms, so you don't have to. Your team works in ProcessYard. Clients, crews and creators answer from a link, with no logins, and every answer lands on the same job.

  1. The agency

    Your team gets the full workspace: every job, every change, and what it does to your margin.

    Jobs · Launch Copy3 open changes
    • Northstar launch filmCO-02 · sent to Maya+$9,800
    • Halden spring spotRound 5 of 2+$3,600
    • Mercer stillsUsage ends 12 Dec+$1,200

  2. The client

    Approves from a link on their phone. They see what's changing, the price and the exact version. No account.

  3. Production companies, freelancers and creators

    Confirm their rate, scope and dates from a link. No account.

    Work order WO-118 · from Launch Copy Evidence Studio, confirm your terms
    Day rate
    $2,690
    Shoot
    3–4 Nov
    Deliverables
    3 vertical cutdowns
    Confirmed · 15:52
One job record · Northstar launch film21 Oct 2026
  1. 11:02Owen RiveraApproved CO-02 v2 to send, $9,800workspace
  2. 15:40Maya ChenApproved CO-02 v2link · phone
  3. 15:52Evidence StudioConfirmed rate, dates and cutdownslink

Nothing goes out without you.

Your authority
You decide who can approve a change order, and up to what amount.
The exact version
The client approves the version you approved. Change a number and it needs a new yes.
The record
Who saw what, who said yes and when, kept with the job.
CO-02 · version 2to Maya Chen
Change in price
+$9,800
Delivery
16 Nov, unchanged
Your approval limit
$15,000
Approve and send v2

Nothing is sent until you approve this exact version.

Sound like your week?

  • You said “sure, no problem” to an extra round you knew you'd never bill.
  • You found out the post house's rate went up when their invoice arrived.
  • The client's ad is still running and nobody renewed the usage.
  • “Looks great!” turned into “I never approved that.”
  • You spend Friday reconciling SOWs, emails and invoices.

If that's your week, ProcessYard is built for you: creative, content and video production agencies that work with crews, post houses and creators.

Early access

We're working with our first agencies now. We set each one up ourselves, starting from a job you've already delivered.

Bring one past job. We'll show you what leaked.

Twenty minutes. No deck, no prep: just one job you've already delivered.

Book a 20-min call or email hello@processyard.com